How to enroll a Post-doc Affiliate/United States tax resident for tax purposes in HUSHP
A post-doc’s insurance coverage is not active until full payment is received. Affiliates who are eligible for Harvard University employee benefits are not eligible to enroll in the Harvard University Student Health Program (HUSHP). To confirm eligibility, call the Harvard University Human Resources Benefits Office at (617) 496-4001.
If you have questions regarding the affiliate’s tax status, contact the Harvard University Financial Services at (617) 495-8500 (option 5).
Step 1: Determine status
Is the affiliate a United States tax resident for tax purposes (i.e. United States citizen/resident alien)?
- If yes, use the information below to enroll them
- If no, stop here. Visit the non-resident alien (foreign national) for tax purposes page to continue
Step 2: Determine if the cost of plan should be pro-rated
Is the hire date or life-changing event on or after September 1 for the fall term, or March 1 for the spring term?
- If yes, the cost must be prorated (see rate chart)
- If no, the cost is not prorated
Step 3: Determine the cost
Calculate the total amount due to HUHS
Step 4: Affiliate vendor record
Create HUHS as an additional "remit to" site under the affiliate's vendor record
Step 5: Payment request form
Make the payment request form out to the affiliate or HUHS. The supplier address is always HUHS, 75 Mt. Auburn Street, Cambridge, MA 02138
Step 6: Submit the application to Member Services
Send the completed enrollment application to Member Services
Step 7: Submit copies to Accounts Payable
A post-doc’s insurance coverage is not active until full payment is received.
Send a copy of the payment request and a copy of the completed enrollment form, which includes the payment request number clearly visible on the enrollment form or invoice, to:
Accounts Payable (mail)
1033 Massachusetts Avenue, Second Floor
Cambridge, MA 02138