Enrolling Non-Resident Aliens (Foreign Nationals) in the Affiliate Plan – Harvard University Student Health Program

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This page is primarily for department administrators enrolling a non-resident alien in the HUSHP Affiliate Plan.

Post-doc affiliates who are eligible for Harvard University employee benefits are not eligible to enroll in the Harvard University Student Health Program (HUSHP). Please contact the Harvard University Benefits Office at (617) 496-4001 if you are unsure whether the post-doc is eligible for employee benefits.

A post-doc’s insurance coverage is not active until full payment is received. Administrators should follow the steps below to confirm tax liability, as well as create a payment to the HUSHP Office.

View the Enrollment Policy and Application for Post-Doctoral Affiliates

Steps to Confirm Tax Liability and Create a Payment

Step 1: Determine Status

Is the affiliate a non-resident alien for tax purposes (foreign national)? Contact Harvard University Financial Services at 617-495-8500 (option 5) or visit their website If you have questions regarding the affiliate’s tax status.

If yes, follow steps 2-7 below to process the post-doc affiliate’s enrollment
If no, stop here. Visit the United States tax resident for tax purposes page to continue the post-doc’s enrollment.

Step 2: Determine if the Cost of the Plan Should be Prorated

Is the hire date or life-changing event on or after September 1 for the fall term or March 1 for the spring term?

If yes, the cost must be prorated (see rate chart)
If no, the cost is not prorated

Step 3: Ensure the Proper Tax is Withheld and Reported

For foreign nationals, verify the affiliate’s United States tax status with the Non-resident Tax Compliance Department at Harvard University Financial Services by calling 617-495-8500 (option 5)
Confirm with the Tax Compliance Department if the affiliate will be taxed and at what rate (learn more about tax compliance)

Step 4: Calculate the Total Amount Due to Harvard University Health Services (HUHS), Including Tax (if applicable)

For cost of full term:

14% tax increase = full cost divide by 0.86 (for example $3,000/0.86 = $3,488.37)

30% tax increase = full cost divide by 0.70 (for example:$3,000/0.70 = $4,285.71)

Step 5: Affiliate Vendor Record

For steps 5 and 6, review Harvard’s Procurement page for details.

Create HUHS as an additional “remit to” site under the affiliate’s vendor record.

Step 6: Payment Request Form

Use “How to Complete a Third-Party Payment” resources from Accounts Payable.
Make the payment request form out to the affiliate or HUHS.
The supplier address is always:
- Harvard University Health Services
  75 Mt. Auburn Street
  Member Services 1st Floor
  Cambridge, MA 02138

For Special Handling Requests:

It’s important to add in the description field that payment is a third-party request for health insurance
From the drop-down, choose “Interoffice Mail”
To ensure the check is delivered to the HUSHP office – please type the delivery address as:
- Harvard University Health Services
  75 Mt. Auburn Street
  Member Services 1st Floor
  Cambridge, MA 02138