Enrollment Policy and Application for Post-Doctoral Affiliates

Policy Statement

Post-Doctoral Affiliates may purchase the Harvard University Student Health Program (HUSHP) coverage with an active Harvard appointment, so long as the affiliate is not eligible to purchase insurance through the Harvard University Benefits Office.

Policy Details:

Affiliates must submit an application to HUSHP by August 31 (for the fall term), by February 28 (for the spring term), or within 45 days of a life-changing event.

Life-Changing Events

Application must be submitted within 45 days of the event; documentation to support the event is required:

• Start of a new appointment for new hires with the University
• Entry into the US
• Loss of alternative health insurance
• Marriage, birth of a child, legal adoption or guardianship.

Affiliate Eligibility (Post Doc Affiliate Attestation Form) Required for Enrollment Annually

Post-Doctoral Affiliates are eligible to enroll if they meet all of these requirements:

• Hold a current appointment
• Recently awarded a Ph.D. (e.g., within the last 3 years) or equivalent doctorate in an appropriate field
• Must not be eligible to purchase insurance through the Harvard University Human Resources Benefits Office

Dependent (Spouse and Children) Eligibility

• This can be added during open enrollment or with a life-changing event when the affiliate is also enrolled
• There is an additional cost to add dependents. Enrollment and/or renewal are not automatic.

Required Documents for Dependents

Documentation must be in English; certificates are not needed for re-enrollment:

• Marriage certificate
• Birth certificate (for children) or legal adoption/guardianship paperwork
• If submitting a J1 visa/passport, the name of each dependent must be listed on the document of the affiliate

Payment

Insurance is activated only upon receipt of payment. Administrators paying for affiliates should review information for Department Administrators for details on processing payments.

• Email affiliate enrollment application to mservices@huhs.harvard.edu for processing
• Submit payment (checks/credit cards: MasterCard/Visa) online unless the department is processing payment

Cancellation Policy

Application to cancel must be received prior to the start date of coverage for the term you want to cancel (8/1 fall term or 2/1 spring term) or within 5 business days of submitting the enrollment application, or within 45 days of gaining other coverage.

Department Administrators Paying for Affiliate’s HUSHP Enrollment

• Refer to information for Department Administrators for details on processing payments and calculating taxes
• Email this application to both HUSHP and Accounts Payable
• Checks must be received within 30 days of submitting the application, or the application will be voided
• It is the administrator’s responsibility to follow up on the payment status to ensure that HUSHP Member Services receives timely payment